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Top Benefits of Using a Virtual Phone System for Your Business

A virtual phone system can be an excellent addition to your business for streamlining your communications. With a range of useful features available, it is quickly becoming the most ideal way to talk to both business partners and customers. Read on to find out how a virtual phone system could transform how you do business. These are some of the top benefits.

Top Benefits of Using a Virtual Phone System for Your Business

#1 Easily Make and Receive Business Calls

The most evident benefit of utilizing a virtual phone system is the ability to easily both make and receive business calls. While many companies will invest in expensive and unnecessary equipment to facilitate their calls, a virtual phone system will simplify this process. A virtual phone system allows you to make and receive calls on your business number from a desktop or a smartphone. This means you do not have to go out and buy a range of equipment, you can use your existing devices.

#2 Text Your CustomersA business woman at a desk with a laptop and texting using a virtual phone system.

Some virtual phone systems, such as Talkroute, have a feature that allows you to send texts to your customers. Many businesses still don’t take advantage of this simple yet highly effective way to reach customers. A great deal of customers prefer to receive text messages over a phone call or an email and they are a great way to catch their attention and encourage a response. With a virtual phone system, you can easily send and receive text messages using your business phone number.

#3 Take Calls from Anywhere

Rather than being restricted to an office phone, a virtual phone system will allow you to take business phone calls no matter where you are. This is particularly useful for those currently working from home, or those who need to travel for their job. Call forwarding and routing is the feature of a virtual phone system that will be most beneficial for a business owner or business employee who is often on the go. As long as you have access to either a computer or a phone, you will be able to make and receive those vital calls.

#4 Manage Your VoicemailA business woman at a desk using a laptop and talking on the phone using a virtual phone system with benefits.

For those times when you just miss an important call, a virtual phone system will give you a convenient place to access any voicemail messages. You will be able to easily customize your voicemail greetings and even assign different mailboxes for your team members. Many virtual phone systems will also be sure to notify you via mobile or desktop when you have received a new voice message.

#5 Create Extensions for Your Team

If you are someone who manages various departments or employees, creating extensions via your virtual phone system can be a lifesaver. Instead of wasting time redirecting calls or messages to the appropriate department or person, you can set up your system so that it goes there automatically. Most virtual phone systems can be set up to accommodate for hundreds of employees, so you can be sure that your clients are quickly and efficiently put in contact with exactly who they need to talk to.


If you are a business that is frequently communicating with customers on any scale, a virtual phone system can be the answer to many of your common problems. Providing an easy to use channel for you to manage your texts and calls, a system like this will ensure that you keep your customers satisfied. Communication is key, and a highly beneficial method for improving communications within a business will improve your reputation and streamline your work.